01
Automated event detection
TripleSeat API or CSV import detects all DEFINITE and PROSPECT bookings. No manual data entry. The system knows what is on the books before your sales team does.
The platform
Event AV and internet. Automated, branded, run under your name.
HPS Rental is the platform behind the white-label in-house AV program. Event detection, outreach, self-service ordering, internet provisioning, real-time dashboards, and a Stripe checkout — branded as your venue, operated by us.
What it does
Six modules. One platform. Branded for you.
Everything that happens between a booking landing on the calendar and a tech loading out the door. Automated, tracked, and visible to everyone who needs to see it.
02
Personalized outreach
Automated emails go out 27 to 29 days before each event. Branded templates. Deep links to your AV and WiFi portals. Reply tracking built in.
03
Self-service ordering
Planners browse, configure, and pay in under two minutes. Branded as you — your logo, your colors, your domain. Stripe checkout. No account required for the planner.
04
Line-itemed invoices
What the planner sees is what they pay. No bundled service charge, no "patch fee" invented at the end. They can compare to the in-house number line for line.
05
Real-time dashboards
You see every event, every booking, every dollar — in real time. The planner sees their event. The tech sees the load-in. Everyone has the data they need.
06
Internet & AV in one cart
WiFi, switches, access points — managed Meraki integration. Bundle with AV in a single checkout. One vendor, one invoice, one phone number.
Integrations
Plays nice with what you already run.
TripleSeat out of the box. Direct integrations with the major CRMs and accounting platforms. Open REST API for anything custom.
TripleSeat API
Salesforce · HubSpot · Dynamics
Stripe Checkout
Meraki (WiFi)
QuickBooks Online
Slack & MS Teams notifications
Zapier for custom flows
Open REST API for direct integrations
Migration
60 days from contract to first event.
Week 1–2
Technical setup, branding, and integrations. We connect to your booking system, your CRM, your payments.
Week 3–4
Staff onboarding. We train your sales team, your event managers, and your on-site AV crew on the new platform.
Week 5–6
Soft launch with one event. Real money, real planner, real load-in. We are on the call.
Week 7–8
Full cutover. Your in-house contract can run in parallel during the transition. Most venues wind it down by week 10.
See it live
30-minute live demo.
We show you the platform. We walk through the math. We answer the migration question. We do not do slideware.